Banter 101: 07Jan26 Digital Mapping, with Graham Stoddart-Stones
How and why the Great Collaboration is using digital mapping to project data for all to see in a geographical context. How users can access and use the maps.
Please note that a transmission error on Graham's part means that some of the slides in the video are wrongly sized, and you are not able to see all the wording. This is corrected in both formats of the presentation in the next section below.
Please note also that the data on the maps has so far simply been gleaned from surveys sent to the participants in our East Anglia pilot. It is hoped that councils from all over the UK will wish to add their details - I am reformatting the first survey (called Parish Activities) in accordance with lessons learned, but the second survey (Parish Volunteer Groups) is ready for use by any who so wish from anywhere in the UK. The blank spreadsheet is provided below, please download, complete, and forward it to [email protected] - thank you!
Presentation:
You are welcome to download this presentation for your own use - it comes in both Powerpoint (.pptx) and Libre Office (.odp) formats. For the AI search index, a markdown copy is presented at the bottom of this page
Meeting Summary:
Jan 07, 2026 11:54 AM London ID: 834 5460 8536
Quick recap
The meeting began with introductions and discussions about severe weather conditions across the UK, followed by a presentation on digital mapping and GIS systems. The group explored various aspects of Parish Online, a mapping tool used by councils to manage and share data, including data security, integration of local nature recovery plans, and potential funding challenges. The conversation ended with discussions about data access permissions, collaboration opportunities, and plans for an upcoming session focused on data migration to Parish Online.
Next steps
Summary
UK Weather Impact Discussion
Graham welcomed attendees to the meeting, which included a mix of participants from various locations, and encouraged them to update their Zoom names to reflect their locations or roles for better identification. The group discussed the impact of severe weather conditions across the UK, with some areas experiencing challenges while others remained unaffected.
Emergency Planning and Community Resilience
The group discussed upcoming presentations on digital mapping, collaboration, and community resilience. Andrew mentioned the need for a new emergency plan template that accounts for potential power outages and other emergencies, as the previous government plan from 2020 did not include a pandemic. Amanda shared an idea for using drones issued to Thames Water catchment workers, such as Jennifer Lanham, to assist community flood wardens in identifying blockages during floods.
Digital Mapping and Community Resilience
Graham presented on digital mapping, explaining how layers of data are added to base maps, similar to how transparencies were used in old overhead projection systems. Andrew Maliphant struggled with adjusting the slide size during the presentation. Frank raised a question about resilience in community emergency planning, particularly in the context of climate emergencies, noting that community councils in Scotland lack statutory powers and may be overwhelmed in such situations. Graham suggested that resilience forums in England could potentially address these issues, though their efficiency varies.
Digital Mapping for Parish Councils
Graham presented a demonstration of digital mapping systems, focusing on how parish councils can use XMap and Parish Online to visualize and manage local data. He explained how layers of information from various sources can be combined to show community projects, flood zones, and other relevant data at different scales. Graham emphasized the importance of obtaining proper permissions for publishing personal data and outlined plans to expand the mapping system to cover the entire country. He also discussed the potential for counties to purchase Parish Online licenses as a cost-effective way to provide parishes with access to valuable data.
Parish Online Data Integration Discussion
The group discussed Parish Online's data security and potential integration of local nature recovery plans. Peter inquired about Norfolk and Suffolk's data import, which Graham clarified had not been requested. They explored the possibility of importing Cambridgeshire and Peterborough's local nature recovery strategy into Parish Online, with Peter mentioning ongoing negotiations for licenses. Amanda shared her parish's emergency plan practices and mentioned Gloucestershire's unitary map, offering to connect the group with relevant leads. She also raised the idea of county associations bulk-purchasing Parish Online licenses, though she ultimately suggested unitary authorities as the most effective data managers.
Parish Online Funding and Maintenance
The group discussed funding challenges for Parish Online, with Tristram explaining that they had previously tried to secure funding from CALC but were unsuccessful. Amanda suggested exploring the possibility with the county association during the unitarization process, as it could provide added value to member councils. They also discussed the maintenance of a mapping project for repair cafes, with Graham explaining that updates currently need to go through him but may change in the future. The group agreed that having this data available through Parish Online could be beneficial, provided it's maintained and useful for parishes.
Parish Online and XMAP Integration
Rob sought clarification on the relationship between data entered into Parish Online and data provided for XMAP, learning that Parish Online data can be shared as collaborative layers in XMAP. Tristram explained that Parish Online carefully manages national datasets like Environment Agency flood maps, updating them but not altering them, and clarified that local plan data, such as neighborhood plans, can be made available for comparison and compliance. Graham emphasized the educational gap in awareness about Parish Online's GIS capabilities among higher-level councils, highlighting successful examples of councils sharing data to enhance planning and decision-making.
Parish Online Data Access Discussion
The meeting focused on Parish Online, a mapping tool used by councils to manage and share data. Graham explained how to identify data owners and get their permission to access information. Helen and Amanda discussed the potential for councillors to have read-only access to the tool. Tristram clarified that non-councillors need special permission to view certain data layers. The group explored ideas for adding new data layers, such as community car clubs and flood wardens. Andrew Maliphant emphasized the importance of collaboration and local expertise in managing climate change and nature recovery efforts. The conversation ended with a reminder of an upcoming session on Friday afternoon, which will focus on getting data from council servers into Parish Online.
Chat:
00:07:13 David Morgan-Jones EwPC: Graham what is the name of the company that provides thermal imaging via drone on the IoW?
00:28:11 Cllr Helen Toft Weymouth Town Council: In terms of community resilience in it would be interesting to hear from someone at Monmouth council about what they have learnt following the flooding before Christmas.
00:29:00 David Morgan-Jones EwPC: @Andrew Maliphant if you move the scale (bottom right of the screen) you will increase slide size
00:30:23 Amanda Davis: Gloucestershire is a good one too for resilience. Community flood wardens, parish council emergency plans, shared staff between principal councils and community acre ie Glos Rural Community Council, recruiting lots of volunteer community responders in ambulance service etc
00:47:05 David Morgan-Jones EwPC: Many thanks - have to leave.
00:51:25 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Link to Parish Online banter session this Friday at 2pm : https://us02web.zoom.us/meeting/register/tZ0qcuGvqTwtGtIGv9oAH3FPyrMFmE6AOrhZ
00:51:54 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We will be discussing the export of data from County and District servers into Parish Online
00:56:34 Jonathan Newman, Brooke Parish Council: Apologies I have another meeting to go to, thanks for the discussion 00:56:55 Andrew Maliphant: Reacted to "Apologies I have ano..." with 👍 00:59:02 Peter Bates: Surely just a link on the link to the details about Repair Cafes saves Graham manually updating 01:16:35 Cathy Wynne, Kent: Thanks and Good Bye 01:18:34 Cllr Helen Toft Weymouth Town Council: [email protected] 01:20:31 Andrew Maliphant: Alastair Cunningham GCC data lead
Links:
The meeting discussed the appeal of as many of parishes as possible using Parish Online (the more detailed brother to the XMAP system), and the major price reductions that bulk purchase of licences (by, say, County or Unitary Councils) will engender. Further details of pricing at the individual council level can be found at https://www.parish-online.co.uk/services/mapping (scroll down to the pricing section, where you may either start a 3-month free trial, or get an immediate 10% discount)
Audio-transcript: (for AI engine)
225 00:22:33.920 --> 00:22:34.450 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yes.
226 00:22:34.450 --> 00:22:34.810 tristram cary Winchfield Hants: Nope.
227 00:22:34.810 --> 00:22:35.380 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yay.
228 00:22:36.200 --> 00:22:40.130 Andrew Maliphant: So, thank you, Andrew. If you can just whiz us on to the next one, please.
229 00:22:40.130 --> 00:22:46.470 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yeah, and that's just what we're going to talk about, so we'll whiz on beyond that.
230 00:22:46.470 --> 00:22:47.400 Andrew Maliphant: Huh.
231 00:22:48.010 --> 00:23:00.290 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So I was saying that most people are familiar with digital mapping nowadays because of Google Maps, using your sat-nav in your car, or the weather maps on television, but basically… next slide, please.
232 00:23:00.900 --> 00:23:14.329 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We take an underlying base map from the ordnance Survey, and we throw layers of data on top of it. And I've just been reminded of what I was going to say the first time around, which is, those of you of a certain age.
233 00:23:14.590 --> 00:23:26.920 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We'll remember the overhead projection systems that we used to have in the old days, where a bright light would be shined up through a transparency, onto a mirror, reflecting mirror, and then up onto the screen.
234 00:23:26.960 --> 00:23:40.779 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And if you were really advanced, you would take your, felt pen and write on the slide as you were talking about, sort of pointing with an arrow to the bit that you were actually talking about, saying, this is what we want to discuss.
235 00:23:40.850 --> 00:23:43.399 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And you would go back to,
236 00:23:44.760 --> 00:23:47.130 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We're way on from where we ought to be, Andrew.
237 00:23:47.130 --> 00:23:49.000 Andrew Maliphant: That… the… what's the word?
238 00:23:49.650 --> 00:24:06.899 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then if you're really clunning, you would put a second layer on top of the first transparency to give more detail, and now what we're doing with digital mapping is exactly the same. You're adding layers, as many as you like, to get the point across that you're trying to make.
239 00:24:10.860 --> 00:24:12.730 Andrew Maliphant: Oh yeah, my hooked up, Tim?
240 00:24:15.410 --> 00:24:16.230 Andrew Maliphant: Truth.
241 00:24:16.570 --> 00:24:21.399 Andrew Maliphant: Right. Seem to have got, getting it too large for everybody,
242 00:24:21.870 --> 00:24:29.799 Andrew Maliphant: I'm trying to reduce it down so that we can… get, to the right side.
243 00:24:29.800 --> 00:24:31.150 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: your screen, right.
244 00:24:38.260 --> 00:24:41.359 Andrew Maliphant: I don't think we'd be any good on the stage, would we, Jerome, you and me?
245 00:24:43.900 --> 00:24:46.539 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: I think we probably should have held a dress rehearsal.
246 00:24:46.750 --> 00:24:47.590 Andrew Maliphant: Oh.
247 00:24:48.000 --> 00:24:48.730 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yes.
248 00:24:49.320 --> 00:24:52.800 Amanda Davis: Do I know you well enough to say maybe you'd be a comedy duo?
249 00:24:53.060 --> 00:24:54.867 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yes, you do.
250 00:24:57.090 --> 00:25:06.469 Andrew Maliphant: But it would be even better if we were… it'd be even better if we were doing it on purpose. Now, is that… is that too large a screen, or is that okay, Graeme?
251 00:25:06.960 --> 00:25:15.909 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Well, I think it could benefit from being a little smaller, but in the interest of continuity, perhaps you should get going. Right. Yeah, it needs to be smaller, really, but…
252 00:25:16.170 --> 00:25:16.840 Andrew Maliphant: Right.
253 00:25:17.880 --> 00:25:18.650 Andrew Maliphant: Oh, miss.
254 00:25:19.360 --> 00:25:22.299 Andrew Maliphant: Has anybody got any sort of, you know.
255 00:25:24.140 --> 00:25:26.879 Andrew Maliphant: New Year's resolutions they wanted to share with us on.
256 00:25:28.920 --> 00:25:31.469 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: I was going to practice my presentation skills.
257 00:25:31.930 --> 00:25:33.330 Andrew Maliphant: Alright, okay.
258 00:25:33.330 --> 00:25:34.470 frank deas, Killearn: Well, New Year!
259 00:25:34.650 --> 00:25:46.109 frank deas, Killearn: not wanting to distract Andrew, but maybe Amanda can pick up on this. I'm really interested in what you're saying about resilience, because it's something that we've identified in a number of our villages. As we move into
260 00:25:46.110 --> 00:25:57.619 frank deas, Killearn: emergency planning for community councils, which in Scotland don't have particular statutory powers. Traditionally, you only had to worry about the first half hour, hour, until the emergency services, the Cat 1 responders, kicked in.
261 00:25:57.680 --> 00:26:16.940 frank deas, Killearn: But in climate emergencies, in climate-7 events, you're going to have much, much longer, because one, the council and the emergency service are going to be swamped, and two, you're going to be cut off. There will be no way to get to you. So it's a totally different style of resilience, and I just wonder whether that's something that's been picked up by others down south, whether there's better responses in place to it, so…
262 00:26:16.940 --> 00:26:21.950 frank deas, Killearn: Not to distract us from today's event, but I'm really interested to hear more about what's happening in those areas.
263 00:26:22.020 --> 00:26:23.280 frank deas, Killearn: For yourselves.
264 00:26:23.280 --> 00:26:25.829 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So that's certainly looking much better sizing, Andrew.
265 00:26:25.960 --> 00:26:27.059 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: That's very expensive.
266 00:26:27.060 --> 00:26:44.769 Andrew Maliphant: The other thing is that, I mean, in England, there are resilience forums for each county, which are supposed to be holding the ring for this kind of issue, but as with everything, they're not all equally efficient in terms of liaising with people at community level.
267 00:26:44.900 --> 00:26:48.299 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Can you go back up two sides, please?
268 00:26:48.650 --> 00:26:49.340 Andrew Maliphant: Sorry?
269 00:26:49.340 --> 00:26:53.680 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: You go back up two sides, you jump forward two sides.
270 00:26:54.280 --> 00:26:55.959 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And that's gone to the end.
271 00:26:56.380 --> 00:26:57.250 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So…
272 00:26:59.410 --> 00:27:04.359 Andrew Maliphant: Maybe I shouldn't have said that. What should we call ourselves when we go on the halls, Graeme? We, you know, we need to have a…
273 00:27:04.960 --> 00:27:05.520 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: I think so.
274 00:27:05.520 --> 00:27:14.419 tristram cary Winchfield Hants: Graham, a suggestion. What about leaving… what about leaving it with the, slides at the side? Because that was… although you had the slides to the side, they're the right scale. Good thinking.
275 00:27:14.420 --> 00:27:17.840 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: He had it right on that last occasion. He just started jumping through them.
276 00:27:17.840 --> 00:27:20.550 tristram cary Winchfield Hants: And it's… that seems to be impossible to control.
277 00:27:20.710 --> 00:27:22.240 Andrew Maliphant: Can't get the staff, you know?
278 00:27:22.240 --> 00:27:22.870 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: You're welcome.
279 00:27:24.580 --> 00:27:27.779 tristram cary Winchfield Hants: But that works, that, look, that view is fine, isn't it?
280 00:27:27.780 --> 00:27:28.780 David Morgan-Jones EwPC: Yeah, I'm feeling well.
281 00:27:29.200 --> 00:27:29.730 Amanda Davis: Yep.
282 00:27:31.060 --> 00:27:34.099 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: All right, so if you come down 2 or 3, Andrew?
283 00:27:34.460 --> 00:27:35.150 Andrew Maliphant: Yep.
284 00:27:38.660 --> 00:27:39.500 Andrew Maliphant: Nope.
285 00:27:39.500 --> 00:27:40.999 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yeah, and the other one?
286 00:27:41.130 --> 00:27:45.169 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We're still… stuff is disappearing off the bottom, isn't it? Yeah.
287 00:27:45.460 --> 00:27:49.640 Andrew Maliphant: Yeah, I don't know if I can do anything without working at it.
288 00:27:49.640 --> 00:27:52.100 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Okay, well, let's just press it on, and we'll…
289 00:27:52.220 --> 00:27:55.270 Andrew Maliphant: For the interest of time, I think. Yep, okay.
290 00:27:55.270 --> 00:27:56.090 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So…
291 00:27:56.210 --> 00:28:15.489 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: When you start in your digital mapping system, you'll get, usually, the map on the right, which you can scale and zoom into, you can scroll around to your heart's content, and on the left, there'll be the layers that you can add on on top. So if we go on to the next slide, please.
292 00:28:16.570 --> 00:28:20.570 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: I've now zoomed in to a particular area in Somerset.
293 00:28:20.690 --> 00:28:31.659 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Just to show you the effect of what we're doing, I've opened up the collections on the left-hand side by clicking on the floods to open up the layers available, and I'm going to click on flood zones.
294 00:28:32.190 --> 00:28:34.940 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And show you the next slide, please.
295 00:28:35.670 --> 00:28:51.710 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So basically, this is what you can expect to happen in this particular part of Somerset when it rains for more than an hour or two at a time. And this is expected, it's… everything is suited to this, the fields are all sort of adjusted to cope.
296 00:28:51.800 --> 00:28:57.669 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: With lots and lots of water, which is why there are lots and lots of cows in Somerset, because the grass is superb.
297 00:28:58.190 --> 00:28:59.530 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Moving on, please.
298 00:29:01.760 --> 00:29:02.400 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So…
299 00:29:03.940 --> 00:29:22.850 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Digital mapping lets you come down to ever greater scales of detail, so if we just scroll in here to a particular part of the village, just to show you that you can get different layers of data. Here we've got Zone 2 and Zone 3 displayed by the legend on the left-hand side.
300 00:29:22.970 --> 00:29:24.310 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Moving on, please.
301 00:29:25.160 --> 00:29:38.560 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, the layers come from a wide range of information. The government, particularly at county and district level, has huge numbers of data about us. So, everything from footpaths.
302 00:29:38.580 --> 00:29:41.949 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Which seems to be run at county level for some strange reason.
303 00:29:41.950 --> 00:30:05.940 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: To tree preservation orders, which come from the district, and so it goes on. Then we have the agencies of government, so I've got here the Environment Agency and the Land Registry is too typical, but there are lots of others. And then further down the screen, which you can't see, there are the other organizations, like Friends of the Earth, Historic England, Natural England, England Sports, and so forth.
304 00:30:06.220 --> 00:30:17.589 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: going on and going on. And then there's the stuff that we ourselves can generate to display to you the information that we want to get across. Next slide, please.
305 00:30:18.970 --> 00:30:34.799 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So the next few slides is just going to be an example of how Norfolk and Suffolk have got together to work with each other to make sure that the local nature recovery strategy is being rolled out in a sensible and visible way.
306 00:30:35.100 --> 00:30:39.020 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, the next few slides just show different ways of doing that. Next one, please.
307 00:30:40.510 --> 00:30:50.690 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, here's a sort of a discussion slide saying what we could do, what we should do, what we've already got, and where we're going to go from here, just to sort of lay out a plan. Next one.
308 00:30:52.260 --> 00:31:05.800 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And this is one where they have put together their recovery information, and you can see how… now the beauty of mapping in that it shows you who around you is doing what it is that you're interested in.
309 00:31:05.830 --> 00:31:13.309 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And, obviously Norfolk and Suffolk have got their acts together in this particular area. If we move on to the next one…
310 00:31:14.250 --> 00:31:29.760 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Just another example of showing, the areas in which they want to focus, where there's room for improvement, and the biodiversity. Clearly, the shoreline and, all that, we're talking about, the,
311 00:31:30.510 --> 00:31:36.470 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: shore tumbling into the sea as the erosion gets going in Norfolk and Suffolk.
312 00:31:36.680 --> 00:31:40.500 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Next one…
313 00:31:40.720 --> 00:31:48.429 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then this is obviously another topic, but the idea is just to show you what use people are making of digital mapping.
314 00:31:48.480 --> 00:32:00.789 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: The beauty of these things is, as you zoom in, you can get more and more detail that's referenced in just you, so it comes down to parish level, to village level, and you can see what's going on around you.
315 00:32:00.860 --> 00:32:02.589 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Next slide, please.
316 00:32:03.760 --> 00:32:20.000 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then, again, we're planning here, where we could be doing stuff, and then you could obviously allocate areas to projects and people, so that stuff actually does get done. So I think mapping is a major tool in our armory of how we achieve
317 00:32:20.000 --> 00:32:27.769 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: projects and motion by enabling people to see what we want to do, where we want to do it, and who's going to do it.
318 00:32:27.770 --> 00:32:33.360 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And allocate information like that. Moving on… So…
319 00:32:33.590 --> 00:32:52.400 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Sorry, this one doesn't fit. We are just getting started on our mapping, and the idea of today is to give people ideas so that they can come back to us. We're using XMAP, which is a big brother to Parish Online, which is a system that something like a quarter of
320 00:32:52.540 --> 00:32:56.769 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: sorry, parish councils in England are using.
321 00:32:58.880 --> 00:33:07.629 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: we've gone for a whole country layer to start off with, just showing people that flooding map that I was showing you earlier, and making that available to everybody to see.
322 00:33:07.630 --> 00:33:24.189 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then in the, our pilot area for study of East Anglia, we've sent out two surveys asking for information to come back. And we're showing you later on in this demonstration how the answers look and how they can be useful to people.
323 00:33:24.660 --> 00:33:35.679 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then the last line, which you may not be able to see, says that this is all published in the Knowledge Base, and it's accessible through the website, and the next slide shows you where to go.
324 00:33:36.040 --> 00:33:43.570 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, on the website, under the About This Project, or About The Project, listing, there is a heading for digital mapping.
325 00:33:43.910 --> 00:33:54.829 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And if we click on that next slide, we come to an explanation of what it's all about. If you click on the mapping menu, you're going to be taken straight to the maps.
326 00:33:54.950 --> 00:34:02.399 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And there is a slide, a link there, to take you to instructions on what to do if you've not ever seen this stuff before.
327 00:34:02.970 --> 00:34:14.419 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So here, under the environment, there is a floods menu that I mentioned. We've already seen that, so I'm moving on to activities as a presentation of what you can do.
328 00:34:15.150 --> 00:34:26.170 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: The system will default to showing you the entire UK to start with, and we're going to scroll in onto East Anglia, because that's where our survey… well, hang on a second, can we go back?
329 00:34:26.800 --> 00:34:34.869 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: But I just wanted to point out that there is a facility to jump directly to anywhere that you wish to go to if you know the postcode.
330 00:34:35.179 --> 00:34:46.860 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: The postcode, really scrolls in, or zooms in on the area, so in order to see what's going on when you've entered that postcode and clicked on it, you'll probably need to zoom back out again.
331 00:34:47.070 --> 00:34:54.429 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: To see what's going on. But otherwise, we're fine. So, if you could go into the next slide, please, Andrew.
332 00:34:54.880 --> 00:35:00.150 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Okay, we've zoomed in to, our East Anglia area.
333 00:35:00.320 --> 00:35:04.980 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And up on the left-hand side, there is a little box called
334 00:35:05.730 --> 00:35:16.360 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Paris projects in this case, but that's the layers box, and this is where we select what we actually want to see. So this particular slide is just showing the Ordnance Surveys map of
335 00:35:16.470 --> 00:35:19.240 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: East Anglia. If we click on the layers.
336 00:35:19.500 --> 00:35:27.120 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Which is the next slide, and you'll see it opens up to show you all the layers of data that we've recovered in our first survey.
337 00:35:27.540 --> 00:35:34.589 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then you can select anyone that you like to show what's going on. If we click on the community allotments, next slide.
338 00:35:35.540 --> 00:35:41.110 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Then it immediately comes up with the people around this area who are
339 00:35:41.500 --> 00:35:46.569 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: reporting that they're working on community allotments. So, plenty of them.
340 00:35:48.470 --> 00:36:01.149 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: But if you want to see something else at the same time, we're going to say, why don't you move down to, say, Repair Cafes, and go on to the next slide. And now you see the two layers being presented on top of each other.
341 00:36:01.660 --> 00:36:10.199 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: To get more information on any one item, you can just double-click on it. So we're going to go to the Repair Cafe in Whittlesey.
342 00:36:10.560 --> 00:36:11.780 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Next slide.
343 00:36:12.090 --> 00:36:30.770 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And it comes up with a choice. Do you want to go into community allotments, or do you want to go into repair cafes? This only happens if there are two slides… two entries of data in roughly the same area. So it just wants you to confirm what it is you want to do. Since we're going into repair cafes, we'll click on that.
344 00:36:31.310 --> 00:36:32.520 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Next slide.
345 00:36:32.690 --> 00:36:40.420 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then you get a pop-up box which contains all the data that we've collected that we think should be published. Now.
346 00:36:40.700 --> 00:36:46.650 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: This is a scrollable box, you can't see it on this slide, but if you move to the scrolling,
347 00:36:48.240 --> 00:37:04.309 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: button. You can slide up and down to see all the information that's available. At the moment, we… in the first survey that we did, we didn't make it clear to everybody that the data would be published, and therefore we didn't
348 00:37:04.510 --> 00:37:13.419 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: State that the information needed to be cleared with owners in terms of their personal information, whether it was email addresses or whether it was telephone numbers.
349 00:37:13.430 --> 00:37:25.659 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So you'll see that in this early survey results, we are a bit sparse on information because we hadn't got everyone's permission to issue it in terms, you know, in accordance with GDPR.
350 00:37:26.180 --> 00:37:31.019 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, we've changed that in later editions of the survey.
351 00:37:32.820 --> 00:37:55.879 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, that really is the end of the presentation of what's available at the moment. In summary, you can show or see what's going on around you. You can zoom in to a particular area. You can zoom in to each individual feature to get the details that you need, like, to whom do I contact to find out more about this, or to work together with people.
352 00:37:56.650 --> 00:38:12.719 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, just letting you know where we are at the moment, those two surveys at the moment just cover East Anglia. When I've sorted out a few of those issues that I mentioned about GDPR and so forth, then we'll invite the rest of the country to
353 00:38:12.810 --> 00:38:16.110 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: provide their information. If you'd like
354 00:38:16.160 --> 00:38:21.660 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: you're not in East Angler at the moment, or you didn't take the advantage of
355 00:38:21.680 --> 00:38:25.830 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: filling the survey, I'll attach the,
356 00:38:25.830 --> 00:38:43.619 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: the blank survey sheets to the wiki version of this when we publish it, and you'll all be able to have a go at sending your data should you wish to. Because, obviously, the more that we get, the more people will find this useful, and the more may be inspired to send us their results as well.
357 00:38:44.080 --> 00:38:49.560 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: What I've done on the future stuff is… sorry, can we go back, Andrew?
358 00:38:49.630 --> 00:38:55.639 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Is to say that the, filling in the data on your end
359 00:38:55.640 --> 00:39:19.679 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: implies that you've got permission from the individuals to publish their data. So if you don't have the information, please don't put it into the survey. So don't put a phone number in unless the person involved has already said, of course you can, or they're already published in some public form, like the local village website, or the repair cafe website, or something. If that data is publicly available.
360 00:39:19.680 --> 00:39:23.010 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Then we have no problems in publishing the data here.
361 00:39:23.180 --> 00:39:32.960 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And by putting the data into the survey, I'm asking you all to appreciate that that implies that permission has been granted by the individuals concerned.
362 00:39:33.610 --> 00:39:46.639 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then I've just gone on to say at the bottom that I've got some thoughts about working with XMAP and Parish Online, because, so you can understand why you've chosen to go down this particular route.
363 00:39:46.750 --> 00:39:48.729 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, next one, please.
364 00:39:49.860 --> 00:39:52.180 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yeah, I'm sorry about the sizing here.
365 00:39:52.820 --> 00:39:53.900 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So…
366 00:39:53.900 --> 00:40:18.519 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: The arrangement of working with XMAP is that, it gives us the opportunity to refine hugely the data that we're presenting to people and sharing with people, because the XMAP that we're using is the big brother to Parish Online. And Parish Online, rather as its name is a giveaway, was designed specifically for parish councils to help them in their
367 00:40:18.520 --> 00:40:20.830 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: day-to-day work.
368 00:40:21.040 --> 00:40:33.950 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And hopefully there's been a little idea of what you can get from working with Parish Online in terms of data that you no longer have to recreate yourself, because somebody else has already done it.
369 00:40:34.230 --> 00:40:52.900 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And, Geosphere, the manufacturers of these products, have agreed that if we can demonstrate that the data we're collecting and showing in XMAP is of sufficient interest to a sufficiently large number of Parish Online users, then they will transport it into Parish Online.
370 00:40:52.990 --> 00:40:55.099 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: For those users to see.
371 00:40:55.700 --> 00:41:05.059 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Just a point to those of you who are, trying to work out devolution and trying to work out how to make yourself more efficient and more effective.
372 00:41:07.420 --> 00:41:19.389 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: there is… the most cost-effective way of obtaining Paris Online is getting your county to do it for you. And the most wonderful example that I can give of this is Bath and North East Somerset.
373 00:41:19.730 --> 00:41:43.509 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: who have a GIS department, and they were being plagued by parishes calling up and saying, please, could you tell us a footpath that will take 15 minutes to walk around with somebody who's got a wheelchair, and so forth. And they came to the conclusion that actually it was much more cost-effective for them to buy a copy of Parish online for every single one of their parishes.
374 00:41:43.510 --> 00:41:52.930 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: to issue it free to the parishes on the condition that they stopped calling the GIS department, because they wouldn't answer their phones any longer.
375 00:41:53.010 --> 00:42:07.509 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then the agreement from Bath and North East Somerset, if you will, the quid pro quo, was that they would export all their data that they had to the parishes, so the parishes could then choose what they wanted to see.
376 00:42:08.120 --> 00:42:18.299 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And, to give you an example of the range of facilities that are available, there are several counties within the country.
377 00:42:18.410 --> 00:42:30.199 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: that don't publish any information whatsoever to their parishes. So, if you've got a copy parish in line, and you live in such and such a county, you may not see any data from the county.
378 00:42:30.550 --> 00:42:49.959 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: In contrast, in Bath and North East Somerset, there are 400 layers of data issued constantly to the parishes via Parish Online, and the comments from the guy who set this up 10 years ago says that every year they have reviewed
379 00:42:49.990 --> 00:42:54.539 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: The cause, or the reasons for going with this system.
380 00:42:54.620 --> 00:43:03.089 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And they just repeat it every year because it's a no-brainer. The amount of money and time that they save in not being plagued by their parishes.
381 00:43:03.130 --> 00:43:16.120 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: has been well worth the cost of the licenses. So I just put it to you all that if you can persuade your local counties that there's an advantage to everybody, a win-win, to them buying the
382 00:43:16.440 --> 00:43:27.489 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: the licenses as a bulk purchase, then that really works, and it would help us, because the more of you that are working in Paris Online, I think the easier it'll be for us to get data around.
383 00:43:27.860 --> 00:43:42.489 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And finally, the biggest advantage to you using Parish Online and getting the data from your county is the enormous time savings that accrues to you. So my last slide, please…
384 00:43:43.710 --> 00:43:44.670 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Andrew?
385 00:43:45.890 --> 00:43:52.120 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Is the sorts of stuff that is held at county, district, and unitary level.
386 00:43:52.230 --> 00:43:55.910 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: that you can get in parish online. So…
387 00:43:56.270 --> 00:44:14.859 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: we all have to deal with planning applications. In order, it's… there's usually a portal at the county level that you can go into to see the details of every planning application, every document that's been submitted for all that, and so forth. But if you want to make any comments
388 00:44:14.860 --> 00:44:38.840 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: pertinent to your parish on that product, you can't do it through the portal. But if the planning application is exported to Parish Online, then you can do everything with it in Paris Online. And the time it takes to not have to go and look for the house, not look for the postcode, not look for any, conservation orders or anything else that may be applying, because they're all visible in Parish Online, is huge.
389 00:44:38.980 --> 00:44:43.430 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Ditto for tree preservation orders. Again, they're all…
390 00:44:43.610 --> 00:44:54.990 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: They've all been put into a computer somewhere by somebody, so why should you have to go ahead and do the same thing? Much, much easier just to get your local county to export the data.
391 00:44:55.580 --> 00:45:05.159 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: It can be done at no cost to the county or to you, because Geosphere, in their wisdom, will do all the work for nothing.
392 00:45:05.290 --> 00:45:12.249 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: It's worth it to them to have their count… their parish count… sorry, parish council users
393 00:45:12.250 --> 00:45:28.919 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: making the best use of the product, so that they do the exporting and the import into Parish Online on a constant basis. So once the link has been set up, any changes, any updates, or so forth will also be reflected in your copy of Parish Online.
394 00:45:30.760 --> 00:45:43.540 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So this is really my argument to say, could you please go to your council people? And there's a wonderful… I'm doing a presentation on Friday this week on how to do that.
395 00:45:43.720 --> 00:45:47.629 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, if anybody's interested, I'll put the link into the share.
396 00:45:47.900 --> 00:45:50.950 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: into the chat in a moment.
397 00:45:51.060 --> 00:46:03.249 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And then people can come along and find out how best to get the data from their local councils into their local mapping system, so that they save a huge amount of work.
398 00:46:04.900 --> 00:46:10.949 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And I think I should stop there and ask Andrew if you want to add any comments to the presentation.
399 00:46:14.430 --> 00:46:16.749 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And you're currently muted.
400 00:46:18.530 --> 00:46:32.129 Andrew Maliphant: Here we go. Many, many thanks that, Graham. Yeah, I mean, the… fixing the presentation before it gets posted is straightforward, and I can help with that. The only thing I was going to add is whether, if people wanted to see…
401 00:46:32.160 --> 00:46:43.200 Andrew Maliphant: our own mapping on the… on the website, from the website live, then that's… that's possible. I could… I could show that to people in a minute, if we want to see the… see it being played with live. But,
402 00:46:43.390 --> 00:46:48.530 Andrew Maliphant: Back to the hands in the air, and Peter, I think you've got your hand in the air first, yeah.
403 00:46:48.930 --> 00:46:50.949 Peter Bates: Okay, yes,
404 00:46:51.260 --> 00:47:04.620 Peter Bates: Graeme, or maybe Tristan, that's kind of… can better answer this. Graeme, you saw that, or we saw that, Norfolk and, Suffolk's, Local Nature Recovery Plan
405 00:47:04.770 --> 00:47:17.649 Peter Bates: You made mention of it. Have… has Parish Online been able to import all the, data from that into, into Parish Online?
406 00:47:18.360 --> 00:47:26.549 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We had… we haven't even asked them, for that information, Peter, so if you're saying that you'd like to see it.
407 00:47:26.770 --> 00:47:28.190 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Then…
408 00:47:28.190 --> 00:47:35.129 Peter Bates: No, I was hoping you would say, yes, you have been able to import it, because then I would say to Cambridgeshire and Peterborough.
409 00:47:35.220 --> 00:47:42.280 Peter Bates: Who've, also got a local nature recovery strategy plan, which is being… now being published.
410 00:47:42.280 --> 00:48:00.449 Peter Bates: That, because one of the biggest issues with these statutory local nature recovery, plans and strategies are it's a fixed… it's a fixed feature, and there's no… currently no plans to update those. So, if all that data can actually be put across.
411 00:48:00.450 --> 00:48:12.619 Peter Bates: onto Parish Online, it will make you start to make it a lot easier, because, Cambridgeshire, as some of you will know, has… it's distinct from Cambridgeshire and Peterborough, I mean.
412 00:48:12.620 --> 00:48:26.269 Peter Bates: Cambridgeshire will, has a, local nature, nature recovery from the Ground Up project, and I think I managed to persuade, Cambridgeshire to at least, buy in
413 00:48:26.270 --> 00:48:40.459 Peter Bates: licenses, or I… actually, I believe they may be free, for the 16, sorry, for the 25 parishes, initial parishes, which are actually involved in that particular project.
414 00:48:40.630 --> 00:48:54.080 Peter Bates: I gather a deal has been done, but how… how watertight that deal is, I'm not quite sure. It probably, Trisha, it probably supersedes my attempt in… as far as East Campshire is concerned.
415 00:48:54.080 --> 00:49:06.099 Peter Bates: In that respect, because, I'm… I'm very much involved with the Nature Recovery, from the Ground Up project in, in Cambridgeshire. In Cambridgeshire, yeah.
416 00:49:06.600 --> 00:49:07.720 tristram cary Winchfield Hants: That sounds good.
417 00:49:07.960 --> 00:49:14.980 tristram cary Winchfield Hants: I didn't know that. I didn't… I knew you had a request to get a bulk purchase of licenses, but I didn't know whether that had a.
418 00:49:14.980 --> 00:49:30.350 Peter Bates: Exactly. I'd focused on looking at one for East Cambridgeshire, and we're still struggling to get the money, to do that on the… which I thought was a good deal. But I think, in some respects, it looks as if,
419 00:49:30.430 --> 00:49:44.509 Peter Bates: the people involved, I'll probably hear more about it tomorrow, because I actually have a methodology meeting with the Nature Recovery from the Ground Up project, and try to update them. I suspect they may be calling upon somebody like Graham to…
420 00:49:44.510 --> 00:49:54.850 Peter Bates: do some training, related to this, but, I may be wrong on that one. I won't… won't interfere with their, negotiations that we're having.
421 00:49:54.850 --> 00:50:19.729 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Peter, you actually raise a point which ought to be of interest to everybody, Peter, which is that Parish Online is very secure. The data that you put into it from your parish is only visible to other people who have an access to your particular copy of Parish Online. So when you ask me, has Norfolk exported the data to Parish Online, as somebody who is not in Norfolk, I have absolutely nowhere
422 00:50:19.730 --> 00:50:21.140 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: of finding that out.
423 00:50:21.230 --> 00:50:33.310 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: from within Parish Online. Obviously, I can ask somebody, but I don't know who's got what, I don't know what you can see, and what… because it'll be different from what I can see in Paris Online, because we're all different.
424 00:50:33.490 --> 00:50:35.239 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So I just passed that on.
425 00:50:35.580 --> 00:50:44.900 Peter Bates: Yeah, I think a key point, is that there appears… that these, strategy plans which have been developed, you know.
426 00:50:44.900 --> 00:51:01.019 Peter Bates: were… and as far as chemistry is concerned, chemistry and people are concerned, it's just been published. Well, they were… they… bits of it were already outdated before they were even, you know, were only at a draft state.
427 00:51:01.020 --> 00:51:09.220 Peter Bates: you know, I know, though, in terms of Ely, there is one area which proposed for nature recovery. Well, it's been built upon now.
428 00:51:10.300 --> 00:51:12.530 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: It will be…
429 00:51:12.530 --> 00:51:20.419 Peter Bates: It'd be great to have the flexibility, well, of being able to, be able to, particularly as parishes.
430 00:51:20.420 --> 00:51:38.060 Peter Bates: in this Nature Recovery from the Ground Up project can actually then utilize, what is already on the local Nature Recovery Plan, which is being produced at the combined authority level, and then add to it, in their local parishes.
431 00:51:40.040 --> 00:51:43.459 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Okay, thank you very much. Can we move on to Amanda, please?
432 00:51:43.460 --> 00:52:01.200 Amanda Davis: Yeah, I've got, my New Year's resolution you asked at the start was to avoid procrastination. And I am going to go straight to my quick five points, so I'll do it backwards. Number 5 was, the parish emergency plan here in Borton on the water.
433 00:52:01.280 --> 00:52:17.060 Amanda Davis: We have both a full copy, which has got all the contact details, etc, and we have a redacted copy that we publish. So, some… some other parishes may do it that way, but it's just so that you know, in case of data and GDPR.
434 00:52:17.690 --> 00:52:18.200 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Thank you.
435 00:52:18.200 --> 00:52:23.920 Amanda Davis: It comes to the next point, which is, are we, as the Great Collaboration, ICO registered?
436 00:52:26.290 --> 00:52:27.290 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yes.
437 00:52:27.290 --> 00:52:36.169 Amanda Davis: Good. And then the next is, the Gloucestershire Unitary, the map to Unitarisation.
438 00:52:36.200 --> 00:52:49.709 Amanda Davis: I'm involved with, from the union perspective, because I chair Unison for local government here in the county, and, I have the roadmap that shows who's leading on which work stream for Gloucestershire.
439 00:52:49.710 --> 00:52:57.240 Amanda Davis: And, there's a, there's two IT-data style, project themes.
440 00:52:57.240 --> 00:53:12.829 Amanda Davis: And so I can… I've got the contact lead, the project lead for each. One is IT and data internally, and the other is the customer experience and all the technology that, delivers to the public-facing side.
441 00:53:12.880 --> 00:53:22.600 Amanda Davis: So, if it… if it helps, I can either use that information to get at the right person and help that way, or I can give you the contact for who is the lead.
442 00:53:22.960 --> 00:53:26.900 Amanda Davis: So, that's another thing to note. And then, the… the…
443 00:53:26.900 --> 00:53:42.980 Amanda Davis: The quick other one was National Landscapes. Remember that they overlay this as well, and they will also be, having a look at all of the nature recovery at a landscape level. So, they might have 3 or 4, or in our case, 6 counties.
444 00:53:42.980 --> 00:53:51.600 Amanda Davis: Nature recovery strategies that we're pulling all together, so they've got an even greater overview, and that's another layer to look at, because we are looking at data.
445 00:53:51.670 --> 00:53:57.879 Amanda Davis: So we will have data there that may be in a form that can be shared. I've just never thought to ask that question.
446 00:53:57.910 --> 00:54:16.189 Amanda Davis: Then, the final one, where Baines bought through, bought parish online through the county, I have been thinking, what about if the calcs bought, so the County Associations of NALC, if they were to buy for their member councils as a bulk buy?
447 00:54:16.350 --> 00:54:28.510 Amanda Davis: could that be a useful mechanism? But then I thought, no, it's even better if the county does it, or the unitary does it, because they've got all of their data, and the fact that the data populating the
448 00:54:28.560 --> 00:54:36.439 Amanda Davis: the mapping software, if you like. It's the data and keeping that real and live and updated. That's the key, isn't it?
449 00:54:36.520 --> 00:54:40.359 Amanda Davis: So, a whole load of random thoughts that I hope are helpful and just practical.
450 00:54:41.570 --> 00:54:42.320 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Thank you.
451 00:54:42.610 --> 00:54:46.829 tristram cary Winchfield Hants: Amanda, on the last point, we have… we've put quite a lot of effort into trying to get
452 00:54:46.960 --> 00:55:00.059 tristram cary Winchfield Hants: calc to fund or subsidize, and they don't want to do it. They haven't got the… they haven't got the money, and they don't think it's their place. So we have… we haven't looked at that route.
453 00:55:00.320 --> 00:55:01.589 tristram cary Winchfield Hants: Yeah, keep doing, keep doing.
454 00:55:01.590 --> 00:55:10.759 Amanda Davis: The reason I was going to ask was because I'm on the executive of Gloucestershire Association of Parish and Town Councils, and I've never heard it raised before.
455 00:55:10.760 --> 00:55:29.559 Amanda Davis: So, we are looking at our membership and what added value we offer for our membership, because we are getting a squeeze at the moment for the price increases we've had to put in. And, you know, any extra things that the councils don't therefore have to buy themselves and saves them money and time and effort, and adds joined up value added.
456 00:55:29.560 --> 00:55:30.860 tristram cary Winchfield Hants: Is, you know…
457 00:55:30.860 --> 00:55:31.210 Amanda Davis: But.
458 00:55:31.210 --> 00:55:37.369 tristram cary Winchfield Hants: We're very, very keen, we're very keen to talk about it, if that works, but we did, we did try with all the calcs a few years ago.
459 00:55:37.540 --> 00:55:40.809 Amanda Davis: If you've tried already, I think the county might be better.
460 00:55:41.110 --> 00:55:41.870 tristram cary Winchfield Hants: I think…
461 00:55:41.870 --> 00:55:52.619 Andrew Maliphant: If I can just jump in, the issue with councils, of course, is they're… this is the County Association of Local Councils, people aren't aware. Their income comes from the parish and town councils that are members.
462 00:55:52.620 --> 00:55:59.679 Amanda Davis: And so, if there had to be increased expenditure at the account level, they might then have to put up the subscriptions.
463 00:55:59.680 --> 00:56:05.959 Andrew Maliphant: Town Council, so they'd have to pay for it anyway. So I think that's probably the conundrum, that's probably the problem.
464 00:56:05.960 --> 00:56:20.480 Amanda Davis: Well, my point was that if it's efficient to bulk buy, then the councils that currently subscribe individually to Parish Online will get a saving through… even if they've got an increase in their subs, they'll… they'll have a net saving.
465 00:56:20.480 --> 00:56:36.049 tristram cary Winchfield Hants: Actually, that… well, that's a bit of a detail, but it does cause a problem, because the parishes that already subscribed say, well, now we won't have to. Yeah. But that puts the whole weight of the subscription onto the calc, or the county. We do provide… we're happy to provide a big discount.
466 00:56:36.050 --> 00:56:40.699 tristram cary Winchfield Hants: But, it's… getting everybody to think that's a good idea has proved quite hard.
467 00:56:40.750 --> 00:56:43.559 tristram cary Winchfield Hants: But let's talk about the matter outside this meeting, maybe.
468 00:56:43.560 --> 00:56:59.349 Amanda Davis: Yes, because I'm thinking unitarisation is the ideal time. While everybody's moving the whole shebang around, now is the time to be planning strategically for equipping all of the community tier in our unitarisation.
469 00:56:59.350 --> 00:57:00.210 tristram cary Winchfield Hants: Quite agree.
470 00:57:01.100 --> 00:57:02.829 Amanda Davis: Speak offline. Thank you.
471 00:57:02.830 --> 00:57:03.870 tristram cary Winchfield Hants: Lovely.
472 00:57:04.340 --> 00:57:16.440 tristram cary Winchfield Hants: Graeme, could I just ask about the maintenance? Your mapping in your East Anglia project of repair cafes and those sorts of things, is there a maintenance strategy for that?
473 00:57:16.610 --> 00:57:25.610 tristram cary Winchfield Hants: So if I run a repair cafe and we change the opening times, can the repair cafe go into that map and make a change, or does that have to come through you?
474 00:57:25.610 --> 00:57:39.309 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: At the moment, everything is coming through… through me, because, as you know, we're doing it in XMAP, and nobody else has an account to that. But, all may change when the finances improve for a start.
475 00:57:39.310 --> 00:57:53.299 tristram cary Winchfield Hants: Yeah. Because I think that's quite an issue. To do one… to do two surveys, the danger of that sort of map is it just… every year it'll get out of date, and you've got to work out some strategy to get people to update it, or to review that it's right.
476 00:57:53.440 --> 00:58:00.939 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Well, it's another good point for why everybody should adopt Parrish Online, because then they can all do their updates automatically.
477 00:58:02.400 --> 00:58:05.789 Amanda Davis: So… Maybe this government should buy it for everybody.
478 00:58:05.790 --> 00:58:09.469 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We've tried that.
479 00:58:10.740 --> 00:58:11.850 Amanda Davis: Boom, boom!
480 00:58:11.850 --> 00:58:16.830 Andrew Maliphant: You did say you're a unison leader, didn't you, Amanda?
481 00:58:16.830 --> 00:58:24.440 tristram cary Winchfield Hants: The other question is, all that data is available through the Great Collaboration website, through that public map.
482 00:58:24.640 --> 00:58:25.080 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yes.
483 00:58:25.080 --> 00:58:31.800 tristram cary Winchfield Hants: Do you see a particular advantage for parishes, individual parishes, to have that same data available through Parish Online?
484 00:58:32.640 --> 00:58:39.610 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Oh, absolutely, but then that's what we would… is an ongoing discussion with you,
485 00:58:40.070 --> 00:58:48.080 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: on how much data do we gather within XMAP for it to be worthwhile for Geosphere to move it into Parish Online?
486 00:58:48.600 --> 00:58:54.790 tristram cary Winchfield Hants: Yeah, we'd be very… in principle, we're very happy to have it in Paris9, provided it's sort of… we think it's maintained, and it's useful.
487 00:58:54.790 --> 00:58:55.550 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Exactly, yep.
488 00:58:55.550 --> 00:58:59.489 tristram cary Winchfield Hants: Okay, thank you very much. Well, thank you for your presentation, very useful.
489 00:58:59.780 --> 00:59:05.730 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Okay, and moving on to… there is somebody, Rob, Rob Cheeseman.
490 00:59:07.260 --> 00:59:21.079 Rob Cheeseman-also Weymouth!: Hi, thank you, Graham. Thanks for the presentation. Apologies for the basic questions. You may… some of the discussion just now may have answered my question without me realizing. I'm struggling to understand, technically, the relationship between the data
491 00:59:21.080 --> 00:59:28.000 Rob Cheeseman-also Weymouth!: that we might… we in a locality might provide to you to go into XMAP, and the same data that might…
492 00:59:28.300 --> 00:59:35.379 Rob Cheeseman-also Weymouth!: go into Parish Online were it available, and is there a relationship, or is it essentially two separate data sets?
493 00:59:35.540 --> 00:59:37.460 Rob Cheeseman-also Weymouth!: If that makes sense, as a question.
494 00:59:38.820 --> 00:59:52.189 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: I think it only applies if you've got somebody entering data into Parish Online locally, which is different from the data that you're providing to us through the survey reports.
495 00:59:52.190 --> 00:59:52.780 Rob Cheeseman-also Weymouth!: Okay.
496 00:59:52.780 --> 01:00:02.389 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: But, yes, I mean, one of the beauties of having everybody on Parish Online would be that there wouldn't be the same need for, double entry.
497 01:00:02.920 --> 01:00:10.320 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: You can enter the data straight away in Paris Online, and it would be available for everyone else to see, because
498 01:00:10.320 --> 01:00:32.470 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: GSV would set it up as what's known as a collaborative layer, so that everybody can see it. By and large, what you put into Parish Online cannot be seen by any other parish, or even any other county, or anyone, but if you put it into a collaborative layer, then it would be visible to everyone, such as we're doing at the moment through XMAP on the Great Collaboration.
499 01:00:32.470 --> 01:00:40.469 Rob Cheeseman-also Weymouth!: Right, I see. So, so that… that issue of maintenance will be resolved if parishes are maintaining their own data sets?
500 01:00:40.470 --> 01:00:41.060 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Absolutely.
501 01:00:41.060 --> 01:00:55.899 Rob Cheeseman-also Weymouth!: online, but in terms of those collaborative layers you've referred to, might that include, for example, environment agency, kind of, national flood maps, that kind of data set that would be useful to parishes, and they have no need to enter themselves, because it's already available.
502 01:00:56.070 --> 01:01:09.220 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Correct. The way Parish Online works is that most of that sort of data from the Environment Agency is available to everybody, and you just zoom in to whichever part of the country you're in, and it'll show what's relevant to Weymouth.
503 01:01:09.220 --> 01:01:12.789 Rob Cheeseman-also Weymouth!: Yeah, I see, okay, that's helpful. Can I ask.
504 01:01:12.790 --> 01:01:25.890 tristram cary Winchfield Hants: Rob, can I just say, can I just emphasize, in Paris Online, we're very careful not to try to add data to existing national data sets. So what we do is we go into the environment agency database on a weekly basis.
505 01:01:25.890 --> 01:01:26.800 Rob Cheeseman-also Weymouth!: Oh, fantastic.
506 01:01:26.800 --> 01:01:43.390 tristram cary Winchfield Hants: Whatever's appropriate, and keep that data up to date. But we don't… if there are mistakes in it, we don't correct them, because it's not our data. We're just acting as the publishers of that data on behalf. So the data that Graeme's talking about that was… has been collected for the Great Collaboration, we wouldn't interfere with that.
507 01:01:43.390 --> 01:01:43.869 Rob Cheeseman-also Weymouth!: I just gave…
508 01:01:43.870 --> 01:01:53.860 tristram cary Winchfield Hants: sort of the back end of the XMAP and publish our data with… if they… if that's what you… everybody wants, and it would then be available in individual parish online accounts.
509 01:01:53.860 --> 01:02:03.720 Rob Cheeseman-also Weymouth!: Perfect. So, yeah, Paris Online would have those datasets already available, because you're putting them in and maintaining them. Yeah. Yeah, okay. Have I got time? Just a very quick question.
510 01:02:03.990 --> 01:02:08.919 Rob Cheeseman-also Weymouth!: if I can, about… you mentioned local plan data,
511 01:02:09.160 --> 01:02:17.560 Rob Cheeseman-also Weymouth!: I'm just trying to get my… briefly my head around what that means. So, in Weymouth, we just had a neighbourhood plan made. It's now been handed over to Dorset
512 01:02:17.640 --> 01:02:34.050 Rob Cheeseman-also Weymouth!: Dorset Council, does that mean the associated mapping data that was part… that is part of that neighbourhood plan is an example of a data set that we could request they make available to… to us in turn, if that makes sense locally?
513 01:02:34.390 --> 01:02:40.020 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Well, the way that I meant it to be, Rob, is that…
514 01:02:40.170 --> 01:02:40.650 tristram cary Winchfield Hants: Nick.
515 01:02:40.650 --> 01:02:57.390 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: neighborhood plans have to conform to the local plan, so it really, really helps if… I mean, the reason… sorry, most people usually get hold of Parish Online in the first place, because they have to create a neighborhood plan, and it's the best way of doing so.
516 01:02:57.780 --> 01:03:12.909 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Once you've started down the road of creating your neighbourhood plan, it has to conform with the local plan. So it's really, really helpful if the local plan is available in parish online, because then you've got the two together and you can
517 01:03:12.980 --> 01:03:22.240 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: compare the maps and make sure that you aren't doing something that the local plan says you should not be doing, or vice versa. So, it really helps if the
518 01:03:22.480 --> 01:03:37.160 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: county or whoever has produced your local plan would export it to Parish Online, so when you're doing your neighborhood plan, you can make sure that it complies, and you're making sure you're aligning the boundaries with whatever the local plan wants.
519 01:03:37.720 --> 01:03:38.430 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: It varies.
520 01:03:38.430 --> 01:03:38.880 Rob Cheeseman-also Weymouth!: Oh my god.
521 01:03:38.880 --> 01:03:53.669 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And you really, really, really don't… I mean, for people like Andrew, who's done this, you don't want to have to recreate the local plan in your neighbourhood plan by drawing it yourself. It's much, much easier to get it if the Council publishes it for you.
522 01:03:54.280 --> 01:03:55.000 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So…
523 01:03:55.000 --> 01:03:56.040 Rob Cheeseman-also Weymouth!: Yeah, tight.
524 01:03:56.040 --> 01:04:19.889 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: What I'm trying to say is that the more that councils can work out that it's to everyone's advantage for publishing the data, the better off we'll all be. And there is a huge educational gap, Rob. The vast majority of people at county level, or even district level, have no idea that their little parish councils underneath them
525 01:04:19.890 --> 01:04:44.760 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: have access to a full-fledged GIS, and so it's news to them that a lot of them will not export any data for various reasons, like silos, or they think it's very important that they hang on to the data, but the ones that have been told that, you know, this is really, really helpful, and you can see it for themselves, then they go all out. I mean, I was in South Somerset until I moved to the Isle of Wight.
526 01:04:44.760 --> 01:05:09.750 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And they actually decided to take on XMAP as their regional GIS, the South Somerset District Council took on an XMAP. And when we said, well, could we see it? They said, well, what do you want to see? And I said, all of it. And it literally took them less than an afternoon to send out 90 layers of information. But we've got all the tree preservation orders, we've got the conservation areas.
527 01:05:09.750 --> 01:05:17.979 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: We've got the brown sites, we've got the green sites, the sites of special scientific interest, which I don't think come from the councils, that comes from another…
528 01:05:17.980 --> 01:05:27.229 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: national level, but, it really was extraordinary how simple it was for them, and how marvelous it was for us.
529 01:05:27.230 --> 01:05:51.639 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And the beauty of them putting out, for instance, their planning applications was you could go back for 15 years and see what had been done on that particular site in the past, which was actually very useful for councils trying to say, well, should we be letting these people do this or do that? And have the historic information there was really helpful. And it's a huge amount of data, which you have to do nothing but take a look at it.
530 01:05:52.510 --> 01:06:16.499 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: fabulous. So the more you can persuade your Dorset Council to export their data, the better off they'll be. And the key point, I think, to them is because they all say they haven't got the time, they haven't got the resources, and you can turn around and say you don't need them, because Geosphere will do the work at no charge. All they've got, or your obligation, is to find out who
531 01:06:16.580 --> 01:06:18.680 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Is responsible for the data.
532 01:06:18.860 --> 01:06:22.880 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And who to talk to to put Geosphere in touch with them.
533 01:06:23.120 --> 01:06:32.419 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So, imagine Geosphere's working for 10,000 councils. They can't take the time to find out who the guy is who owns the information. That's your job.
534 01:06:32.570 --> 01:06:47.840 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: But if you were, for instance, to come along to the session on Friday afternoon, I'm going to show you how to do that, how you identify the person responsible, and then how you get them to say, yes, of course, we'll export the data, whom do we talk to in Geosphere?
535 01:06:47.840 --> 01:07:05.579 Rob Cheeseman-also Weymouth!: Yeah, okay. I mean, I'm not actually on the council, I'm involved with the council. Coincidentally, we do have a councillor on the call, but I wonder… sorry, this… I mean, this is quite an important question. It sounds like the implication is you need a certain amount of dedicated resource in your town parish council to maintain
536 01:07:05.650 --> 01:07:18.029 Rob Cheeseman-also Weymouth!: parish online. I feel there might be a slight barrier in having a business case to say, we need a paid resource to do this, because it is so important. But I don't know what Helen's thoughts are on that.
537 01:07:18.580 --> 01:07:22.129 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Weymouth are actually quite big users of Paris Online. You took.
538 01:07:22.130 --> 01:07:23.960 Rob Cheeseman-also Weymouth!: Oh, we have it! I didn't know we had it.
539 01:07:23.960 --> 01:07:26.199 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Yes, 3 or 4 years ago, you took it.
540 01:07:26.430 --> 01:07:28.340 Rob Cheeseman-also Weymouth!: Interesting.
541 01:07:28.340 --> 01:07:30.170 Andrew Maliphant: You're muted, Taylor.
542 01:07:32.850 --> 01:07:47.150 Amanda Davis: Sorry to interrupt. Well, Helen's unmuting herself. I was just going to say, I know how good Weymouth is as a fellow clerk, but I'm up in Gloucestershire, so not only do they know how to use it and have it, but they use it very well.
543 01:07:47.150 --> 01:07:52.389 Cllr Helen Toft Weymouth Town Council: Yes, they do use it, but they don't, share with councillors access to it.
544 01:07:53.220 --> 01:07:59.640 Cllr Helen Toft Weymouth Town Council: And, share with councillors what they're actually doing, because they see it as an operational thing.
545 01:07:59.780 --> 01:08:11.419 Cllr Helen Toft Weymouth Town Council: Rather than… but I have… I have, you know, when I first heard about it, I… I… I rushed to see that they were using it. Yeah, but I… I think maybe we need to pursue…
546 01:08:12.340 --> 01:08:18.970 Cllr Helen Toft Weymouth Town Council: councillors having access and may be able to suggest to Dorset that it's, rolled out everywhere.
547 01:08:19.330 --> 01:08:36.439 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Well, in terms of your councillors having it, there is a facility to make the users of parachion Line read-only, so there's no danger that you can go in and mess up the data. They just give you a read-only account, and you can see everything that's there, but not make changes to it.
548 01:08:36.439 --> 01:08:38.299 Cllr Helen Toft Weymouth Town Council: Okay, I shall ask for one of those, then.
549 01:08:38.299 --> 01:08:39.739 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Thank you. I would…
550 01:08:39.939 --> 01:08:44.629 Amanda Davis: That's very helpful to me, too. So, thank you, Helen, because I'm also a counsellor.
551 01:08:44.639 --> 01:09:00.079 Amanda Davis: Not in the same council, but where I'm a parish councillor, there has been a little bit of reticence to let me have access to things, and I think now I understand why, and the fact that there is a read-only
552 01:09:00.079 --> 01:09:05.009 Amanda Davis: way of being a user. I think I'll try that at Council tonight. Thank you.
553 01:09:05.880 --> 01:09:16.289 Rob Cheeseman-also Weymouth!: And it seems crazy, I mean, I can understand the operational thing and the sensitivity for data, but, you know, if you've got all those layers available, that is 100% a strategic, tool.
554 01:09:16.290 --> 01:09:18.410 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Absolutely, yes, agreed.
555 01:09:19.290 --> 01:09:20.290 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Peter.
556 01:09:20.660 --> 01:09:32.350 Peter Bates: My understanding is, and somebody can correct me if I'm wrong, that in fact, once a parish has actually got a license for parish online, anybody, who… well.
557 01:09:32.350 --> 01:09:55.230 Peter Bates: anybody who the administrator has actually given permission could actually, add content to data or not, so it doesn't actually have to be local parish councillors. You know, my understanding is the license will cover multiple users, and it'd be up to the overall administrator to be able to allocate,
558 01:09:55.230 --> 01:10:10.070 Peter Bates: users, according… and I assume it's possible to allocate users, whether they are read-only or have access to certain datasets where they can actually add data to as well.
559 01:10:12.310 --> 01:10:18.860 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: I'm sort of pausing for Tristram if he wanted to say anything, but you're on mute, Tristram.
560 01:10:19.150 --> 01:10:20.620 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Christian, you're on mute.
561 01:10:22.520 --> 01:10:23.530 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Okay.
562 01:10:23.820 --> 01:10:45.780 tristram cary Winchfield Hants: Peter, if you're not a member of the Council, then that's not quite so easy. We need… we can do it, but we need to get OS's permission to look at PSGA data, and you need… you need to have… there's a sort of subcontractor form, so we're making that more automatic and easier to do. But if you want people who aren't in the council, say a community group, you need to ask Geosphere
563 01:10:45.790 --> 01:10:48.590 tristram cary Winchfield Hants: ask support at Geosphere to help you do it.
564 01:10:48.590 --> 01:10:53.130 Peter Bates: Okay, so there is a procedure to go through.
565 01:10:53.130 --> 01:10:58.270 tristram cary Winchfield Hants: It's pretty simple, but we can't just give everybody licenses if they're not members of the Council.
566 01:10:58.780 --> 01:11:00.260 Peter Bates: Okay, thanks.
567 01:11:01.230 --> 01:11:21.099 Andrew Maliphant: what we say to parish… what I'm saying to parish clerks around the country is, for heaven's sake, don't try and do this all yourself anyway. Climate change, nature recovery, you know, huge, huge stuff. Get involved, your local residents, you'll find all kinds of experts locally. And, in past conversations, Graham and I have been talking about this, and say, yes.
568 01:11:21.100 --> 01:11:39.269 Andrew Maliphant: there needs to be somebody within each parish that has some kind of overview of this, but it doesn't necessarily have to be the poor old busy bad parish clock. And the more examples, perhaps, we can show of that, then the better. And it's also what, actually what both Amanda and Helen have just been saying.
569 01:11:39.330 --> 01:11:53.539 Andrew Maliphant: is that the sort of clutching of data is no respecter of sizes of organization, that it can be clutched at parish level, it can be clutched at county level, and of course, what used to be referred to in general parlance as the People's Republic of South Somerset.
570 01:11:53.540 --> 01:11:59.360 Andrew Maliphant: We're very, very much more community-oriented than some other councils. Anyway, enough said.
571 01:11:59.360 --> 01:12:10.449 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Just before we switch to Andrew, could I just make a plea to everybody, please? That, I'm delighted if you could suggest areas that you'd like to see recorded on the map.
572 01:12:10.680 --> 01:12:23.780 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So just because we've set out, sort of, the first 20 or 30 line items, there's no reason whatsoever not to have ideas that you want. So if there's something in your area, or something you think would be useful.
573 01:12:23.780 --> 01:12:35.950 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: across the country, please just let me know, because we can tailor the surveys to cover any sorts of information at all. And we've just come up with the first few as an idea to get started, but…
574 01:12:36.050 --> 01:12:43.189 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Beyond that And now we've killed Andrew. Do you… you removed your request, Andrew.
575 01:12:43.540 --> 01:12:52.309 Andrew Clegg, Martock, Somerset: Yes, it's just a little note that XMAP has a very useful facility where you can give
576 01:12:52.420 --> 01:12:55.379 Andrew Clegg, Martock, Somerset: Specific people,
577 01:12:56.330 --> 01:13:10.919 Andrew Clegg, Martock, Somerset: full access to certain layers, but not all the layers. But Parish Online doesn't do that, and I'm just wondering whether that is something that Parish Online might like to consider, so that,
578 01:13:10.920 --> 01:13:23.470 Andrew Clegg, Martock, Somerset: I use it a lot with Xmap, because I don't want people messing around with most of the layers, but on the other hand, I want certain people to put information on their particular layers.
579 01:13:24.750 --> 01:13:29.339 tristram cary Winchfield Hants: Andrew, I'm very sympathetic with that view, and we're working on it.
580 01:13:29.860 --> 01:13:48.500 tristram cary Winchfield Hants: One of… one of the problems is when we started Parash Online, we wanted to make it a very simple system that everybody could drive, and it's, you know, that's just… it's another complication, and it involves different software, so you'd have to make some internal changes to the software base. So it's not… it's not easy, but I'm very sympathetic with that idea.
581 01:13:50.230 --> 01:13:51.719 tristram cary Winchfield Hants: So I hope it'll arrive.
582 01:13:51.720 --> 01:13:52.310 Andrew Clegg, Martock, Somerset: Pugh.
583 01:13:52.620 --> 01:13:55.589 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Is there anybody else with any more questions, please?
584 01:13:55.590 --> 01:13:57.259 Amanda Davis: I've got a quick one, if I may.
585 01:13:57.510 --> 01:14:10.039 Amanda Davis: And that was just, you know when you said about, which, you suggest a way, if we had any thoughts, is there an interest in putting in locations of car clubs, like community car clubs?
586 01:14:10.040 --> 01:14:12.499 Andrew Maliphant: I'll just show you what we've got at the moment, shall I, Amanda.
587 01:14:12.500 --> 01:14:14.190 Amanda Davis: Yeah, that'd be really good, thank you.
588 01:14:14.190 --> 01:14:15.149 Andrew Maliphant: There it is.
589 01:14:15.320 --> 01:14:19.030 Andrew Maliphant: Allotments, there we go. This is about local groups.
590 01:14:19.340 --> 01:14:28.939 Andrew Maliphant: And the criteria for it is at least 3 active volunteers that meet regularly, not something that's dormant, you know. Allotments, ocean, bike trains, car club, there you are, Community Energy.
591 01:14:29.040 --> 01:14:30.949 Andrew Maliphant: Booty fridge, heating…
592 01:14:31.130 --> 01:14:43.620 Andrew Maliphant: Cycling club, liftshare, parish cluster, there's more than one cluster of parish going together, rights of way, groups, you know, people that tidy up rights of way, some great, very important sort of thing to do, and then there's also an other.
593 01:14:43.820 --> 01:14:46.509 Andrew Maliphant: So that's the list we've got at the moment.
594 01:14:47.480 --> 01:14:55.799 Andrew Maliphant: And you're going to ask me, where can I see a copy of that list, and I'm going to see if I can operate that, but I can go… I can put it in the chat, can't I?
595 01:14:55.800 --> 01:14:56.649 Amanda Davis: Yeah, that'd be great.
596 01:14:56.650 --> 01:15:09.599 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: in the chat is also on the map, so if you look at the map, you can just look at the layers that are there and see what you can… is already there, and what you can add to. There is a wonderful catch-all line there called Other, where you can put in whatever you like.
597 01:15:10.570 --> 01:15:13.569 Amanda Davis: Yeah, I think flood wardens would be a really good one.
598 01:15:13.780 --> 01:15:14.550 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Agreed.
599 01:15:14.850 --> 01:15:15.740 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Agreed.
600 01:15:15.910 --> 01:15:16.630 Rob Cheeseman-also Weymouth!: Actually, I'll…
601 01:15:16.680 --> 01:15:19.059 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: somebody else put a hand up, was it Rob?
602 01:15:19.060 --> 01:15:26.200 Rob Cheeseman-also Weymouth!: Yeah, it was me, sorry. I was just going to add to that very thought about flood wardens, going back to the community emergency planning.
603 01:15:26.370 --> 01:15:37.910 Rob Cheeseman-also Weymouth!: conversation. I think knowing where community emergency plans or groups are active would be really useful. I don't know if people know, but you can register on Communities Prepared, your
604 01:15:37.910 --> 01:15:48.000 Rob Cheeseman-also Weymouth!: community emergency planning group, so I don't know if they've got existing data that they can share, but I think knowing that there's a community emergency plan somewhere in your community.
605 01:15:48.080 --> 01:15:54.240 Rob Cheeseman-also Weymouth!: Because emergencies by nature don't stick to a defined geographical area, could be a useful thing to see.
606 01:15:55.580 --> 01:15:56.170 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Sweet.
607 01:15:56.670 --> 01:16:03.589 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Well, thank you all very much for your time. I am responding to a desperate brother.
608 01:16:03.860 --> 01:16:18.650 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: who wants to be fed, but if anyone else wishes to continue the conversation, they're very welcome to carry on without me. Otherwise, thank you all so much for showing up, and for putting up with my idiases in presenting the information. I'll try and get that cracked by 4 the next time.
609 01:16:18.650 --> 01:16:34.830 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: And, see you all next time. There is a Parish Online meeting on Friday afternoon, which will be discussing getting information from your council data servers into Parish Online, how you do it, how you go about it, and what the necessary steps are.
610 01:16:35.090 --> 01:16:43.209 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: So you're all very welcome to come and join that if you wish. Otherwise, we'll see you next week, when the topic is…
611 01:16:43.670 --> 01:16:47.000 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: He says, frantically searching to find out what the topic is in his week.
612 01:16:47.000 --> 01:16:50.320 Andrew Maliphant: I can stay a bit longer, Grave, if anybody else wants to chat about other stuff.
613 01:16:50.630 --> 01:16:51.440 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Okay.
614 01:16:51.980 --> 01:16:56.170 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: It's gonna be… Musings on Collaboration.
615 01:16:56.540 --> 01:16:56.940 Andrew Maliphant: Mmm.
616 01:16:56.940 --> 01:17:03.680 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: From the Echo Environment and Awards winner, so good stuff. Yes, I'll make you a host.
617 01:17:04.190 --> 01:17:04.790 Andrew Maliphant: Okay.
618 01:17:06.110 --> 01:17:07.769 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Drew, and thank you.
619 01:17:08.180 --> 01:17:08.730 Andrew Maliphant: Yep.
620 01:17:09.570 --> 01:17:13.610 Andrew Maliphant: I don't think I'm the host with the most, I'm probably the beast with the least, but never mind.
621 01:17:13.660 --> 01:17:17.449 Graham Stoddart-Stones - Great Collaboration - Isle of Wight: Take care, everybody. Thank you all so much for your time and input. See you next time.
622 01:17:17.450 --> 01:17:18.160 Andrew Maliphant: Enjoy your life.
623 01:17:18.160 --> 01:17:22.229 Rob Cheeseman-also Weymouth!: Graham. Thanks, guys, I'm gonna… I'm gonna drop as well. Thanks, guys, appreciate that.
624 01:17:22.230 --> 01:17:26.549 Andrew Maliphant: Yes, great part of Weymouth. My grandparents lived in Weymouth, so…
625 01:17:27.050 --> 01:17:30.350 Rob Cheeseman-also Weymouth!: Oh, right. Yeah, lovely place. Thanks, guys.
626 01:17:30.350 --> 01:17:33.589 Andrew Maliphant: You're mute again, Helen, unless you were saying something, yeah.
627 01:17:35.290 --> 01:17:36.750 Cllr Helen Toft Weymouth Town Council: Sorry. Bye, Rob!
628 01:17:37.480 --> 01:17:38.310 Rob Cheeseman-also Weymouth!: writers.
629 01:17:38.310 --> 01:17:41.739 Cllr Helen Toft Weymouth Town Council: Before everybody's gone, the Zoom on Friday.
630 01:17:41.990 --> 01:17:52.260 Cllr Helen Toft Weymouth Town Council: Could I… could I have an email link? Then I can forward to it to our town clerk, just in case she's not aware of it, and there is any data we want to get from Dorset down to Weymouth.
631 01:17:52.260 --> 01:18:00.000 Andrew Maliphant: Right, I'm just copying it, cutting and pasting it off there, so if you want to put your email in the chat, Helen, then I'll send it to you straight away.
632 01:18:00.200 --> 01:18:02.030 Andrew Maliphant: Because you're my friend, yeah.
633 01:18:04.530 --> 01:18:05.110 Andrew Maliphant: I'm good.
634 01:18:05.110 --> 01:18:18.189 Amanda Davis: Sometimes, Helen, I find that, when… when a link is put in the chat, by the time I tried to cut and paste it, the meeting's ended, and off we go, and I've lost it. So, I think it's… it's…
635 01:18:18.300 --> 01:18:25.030 Amanda Davis: I'm in the habit now, because I come every most weeks, of just grabbing it quick, copy and paste.
636 01:18:25.730 --> 01:18:31.729 Andrew Maliphant: Yeah, I also pressed the button which is save the chat. That's right.
637 01:18:32.360 --> 01:18:37.130 Andrew Maliphant: Which I also use, let's see… okay, Councillor…
638 01:18:37.900 --> 01:18:48.979 Andrew Maliphant: Yeah, I don't get to Weymouth as much as I would like to, but very fond memories. Is there still the grandson or the great-grandson of the original artist doing the sand?
639 01:18:49.520 --> 01:18:56.690 Cllr Helen Toft Weymouth Town Council: There's a whole new exhibition thing at the end of the town now that's a sand sculptors thing, as well as the thing on the beach.
640 01:18:56.970 --> 01:18:58.830 Cllr Helen Toft Weymouth Town Council: Which is still going strong.
641 01:18:58.830 --> 01:19:07.240 Andrew Maliphant: Yeah, because it's, it's, I mean, obviously, the sand in Weymouth, at Weymouth, is particularly
642 01:19:07.510 --> 01:19:09.980 Andrew Maliphant: Good for sand sculpturing.
643 01:19:09.980 --> 01:19:13.189 Cllr Helen Toft Weymouth Town Council: They have an international sand sculpture Festival here now.
644 01:19:13.190 --> 01:19:14.150 Andrew Maliphant: Oh, wow.
645 01:19:14.150 --> 01:19:18.680 Cllr Helen Toft Weymouth Town Council: Well, come down, come from other countries to… to sculpt things.
646 01:19:18.960 --> 01:19:20.020 Amanda Davis: When is that?
647 01:19:20.020 --> 01:19:24.409 Cllr Helen Toft Weymouth Town Council: Well, I don't know, actually, I just know it happens. It's just one of those things that pops up.
648 01:19:24.410 --> 01:19:24.969 Amanda Davis: look it up.
649 01:19:24.970 --> 01:19:39.010 Cllr Helen Toft Weymouth Town Council: Let's go along and have a look at… they have it… they hold it in the facility, so they actually take the sand from the beach, and they put it in this enclosed, well, covered area, marquee-type place that's there permanently.
650 01:19:39.130 --> 01:19:52.819 Cllr Helen Toft Weymouth Town Council: And so, because I think that's… that's part of the thing about our weather, that you have anything… any sort of beach thing, it's bound to rain on you. But yeah, they do have… they do have international sculptures come and do work and stuff, it's great.
651 01:19:52.820 --> 01:20:02.750 Amanda Davis: But I'm gonna have to go because of the call belt, but, just to say, Gloucestershire's Digital Data Lead is Alastair Cunningham.
652 01:20:03.640 --> 01:20:04.670 Amanda Davis: Andrew.
653 01:20:04.880 --> 01:20:07.800 Andrew Maliphant: Okay, I'm gonna put that in my own chat.
654 01:20:07.800 --> 01:20:11.300 Amanda Davis: Alistair, Alistair, Cunningham.
655 01:20:11.820 --> 01:20:12.880 Andrew Maliphant: And then ham.
656 01:20:12.880 --> 01:20:17.820 Cllr Helen Toft Weymouth Town Council: Okay, I'm away now. Thank you very much for all your work on this, thank you, it's been very useful.
657 01:20:17.980 --> 01:20:18.960 Andrew Maliphant: We're getting there.
658 01:20:19.160 --> 01:20:20.060 Cllr Helen Toft Weymouth Town Council: Yeah.
659 01:20:20.060 --> 01:20:22.059 Andrew Maliphant: I'm just blame it again soon.
660 01:20:22.200 --> 01:20:23.050 Cllr Helen Toft Weymouth Town Council: Yeah.
661 01:20:23.680 --> 01:20:26.769 Andrew Maliphant: My father would… yes, he's gone. She's gone.
662 01:20:28.320 --> 01:20:29.689 Andrew Maliphant: Okie dokie.
663 01:20:31.950 --> 01:20:32.920 Andrew Maliphant: Wait…
664 01:20:36.880 --> 01:20:40.390 Andrew Maliphant: They seek her here, they seek her there. She's now gone somewhere else.
665 01:20:41.380 --> 01:20:42.130 Andrew Maliphant: Okay.
666 01:20:47.330 --> 01:20:49.810 Andrew Maliphant: Okay, gonna close this down then.
Markdown copy of presentation (for AI use):
Slide 1
Mapping and the Knowledgebase GC Banter 101 - 07Jan26 with Graham Stoddart-Stones and Andrew Maliphant
Slide 2
What is Digital Mapping – and why. GIS enables compatability and two-way sharing Where do layers come from Examples of nationwide (flooding), and why ours are only regional so far What others are doing – Norfolk examples XMAP and its relationship with PO – why counties should adopt à la B&NES Examples from our current XMAP Data supplied implies permission to publish (we are learning as we go along to add the things we got wrong in the earlier surveys) – eg personal email addresses, phone numbers
Slide 3
What is Digital Mapping? Google Maps SatNav in your car Weather maps on TV
Slide 4
How does it work An underlying base map (Ordnance Survey in the UK) Layers of data to be overlaid on the base Layers can be: Points (bus stops, exercise stops) Lines (footpaths, boundaries) Polygons (areas, buildings) Or any combination thereof Features – ie items in layers – can contain data and attachments Known as Geographical Information Systems (GIS) – ensuring compatability, and two-way data flow
Slide 5
Typical digital map, with Ordnance Survey map on the right – note whole country available Collections of layers in the left column
Slide 6
Have zoomed and scrolled into an area of Somerset (The Levels – known to flood) In left column, have toggled on Floods collection to open up Floods Layers – none selected
Slide 7
Have turned on ‘Flood Zones’ by clicking in its layer once (toggle ‘On’)
Slide 8
A major feature of digital mapping is that the layers all follow as you scroll/zoom Have added the Legend here for more information
Slide 9
Where do layers come from? Government – particularly at county and district level Government agencies – eg Environment Agency, Land Registry Other organisations: Friends of the Earth, Historic England, Natural England, Sports England, NHS Self-generated: Great Collaboration, parish councils
Slide 10
Uses being made of digital mapping Samples follow from the Local Nature Recovery Strategy in place in Norfolk and Suffolk
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What the Great Collaboration is doing Using XMAP – which is big brother to Parish Online Added one whole-country layer - flooding In pilot area of East Anglia, sent out two surveys to parishes in 2025 – one for Activities, one for Volunteer Groups Now published in the Knowledgebase, accessible via the website
Slide 17
Access our Digital Mapping from the GC website, under ‘About The Project’
Slide 18
If you know about how our mapping works, jump straight to the menu If not, check out the instructions first
Slide 19
You have already seen the Floods menu, so choosing Activities instead
Slide 20
System defaults to whole UK. Let’s focus on East Anglia for the moment Note that you can enter a Postcode to jump directly to a known place - You will likely need to scroll out a bit when you get there!
Slide 21
Once we are in our chosen spot, click on the Layers box to see what’s available
Slide 22
Can select one or more layers from the list – let’s start with Community Allotments (click on it)
Slide 23
Can either add another layer – say, Repair Cafés – or toggle off Allotments, and then on Cafés
Slide 24
To find out more information on any one item, double click on it - we are going with the Repair Café in Whittlesey
Slide 25
If there is more than one entry for the same place, you will get an extra choice – so here, we click on Repair Café
Slide 26
A popup box opens with additional data – note that it is scrollable
Slide 27
Additional Notes: Our data comes currently from our two surveys – we will update these and make them available to more people across the UK Data supplied implies permission to publish (we are learning as we go along to add the things we got wrong in the earlier surveys) – eg personal email addresses, phone numbers Some thoughts about XMAP and Parish Online on next page
Slide 28
XMAP is big brother to Parish Online – suggested for parish and town councils Geoxphere will export our XMAP data to Parish Online if there is sufficient demand Parish Online most expediently purchased by Counties for all their parishes – major discounts thereby Parish Online will take all local (County/Unitary/District outputs Really, really a major timesaver for (next page):
Slide 29
Planning Applications Tree Preservation Orders Conservation Areas Local Plans Etc etc etc – B&NES exports 400 layers constantly to its parishes via Parish Online There is no cost to either party to export the data – Geoxphere does it for free
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